Float Executive Assistant (Mat Leave Cover)

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

The Company

HarbourVest is an independent, global private markets investment specialist with 40 years of experience and more than $103 billion in assets under management, as of September 2022. The Firm’s powerful global platform offers clients investment opportunities through primary fund investments, secondary investments, and direct co-investments via commingled funds or separately managed accounts. HarbourVest has more than 1000 employees, including 210 investment professionals across Asia, Europe, and the Americas. This global team has committed over $53 billion to newly formed funds, completed over $44 billion in secondary purchases, and invested over $32 billion directly in operating companies. Partnering with HarbourVest, clients have access to customized solutions, longstanding relationships, actionable insights, and proven results.

The ideal candidate is someone who is:

• A problem-solver, with a positive attitude to bringing about change.
• Process-focussed with a keen eye for detail.
• A people person, able to interact positively with senior management and colleagues across departments to build relationships built on trust.
• A strong communicator, verbally and in writing.
• Confident to engage others and problem solve collaboratively.
  

What you will do:

• Administrative and project activity support to Operations function.
• Provide comprehensive administrative assistance to specified senior staff members.
• Provide cover for other Assistants across all departments throughout the year, for planned holiday or in sickness absence.
• Calendar / diary management across time zones including liaison with external parties & office support team.
• Arranging and managing frequent international travel.
• Expenses processing and cost allocation (Concur)
• CRM system data management & reporting (Salesforce).
  

What you bring:

• High levels of integrity, good judgment and an eagerness to learn.
• Advanced skills in the MS Office suite: Outlook, Word, PowerPoint, Excel, SharePoint.

• Attention to detail in all that you do.
• Outstanding organisation skills.
• Flexibility/open-mind to handle changing priorities.
  

Education:

• Degree level preferred, but not essential.
  

Experience:

• 5+ years work experience relevant to the role, with some ideally in a finance setting.
• Experience supporting multiple people, managing a varied task list and adhering to deadlines.
• Comfortable with international travel arrangements.
• Experience with CRM systems desirable but not essential.