Receptionist

About ITE Management L.P.

ITE Management L.P. was founded in 2014 and is a leading owner and operator of real assets in the industrial transportation sector with expertise across rail, intermodal and aviation assets. ITE seeks to invest in assets and strategies with consistent and low volatility cash flow streams through economic cycles and those with low correlation to traditional asset classes and uses a data centric approach to maximize investor value across our platform. ITE is looking for a Reception Associate to join its dynamic and rapidly growing NYC Team.

Our team of professionals is anchored by operating professionals and has extensive experience across portfolio management, risk management, data analytics, credit analysis and finance. Today, the firm manages over $10 billion of industrial transportation assets with office locations in NYC, Chicago, and St. Louis. Due to the firm’s dynamic and forward-thinking approach, the capital commitments have tripled in the past three years.

Position Overview

ITE Management is seeking a friendly, professional, and high-energy Receptionist to join our New York City office. This in-office role (4 days per week) is ideal for a proactive individual who thrives in a fast-paced, client-facing environment and enjoys being the central hub of office activity. The Receptionist will be responsible for creating a welcoming atmosphere, supporting office operations, and ensuring seamless meeting and guest experiences.

Key Responsibilities

• Front Desk Presence: Serve as the first point of contact for all visitors, clients, and staff, providing a warm, professional, and polished welcome. Maintain a tidy and organized reception area at all times.
• Administrative Support: Manage complex calendars, coordinate meetings across multiple time zones, and proactively resolve scheduling conflicts.
• Conference Room Mission Control: Manage conference room scheduling, setup, and turnover. Ensure all meeting spaces are prepared, equipped, and presentable for internal and external meetings.
• Meeting Beverage & Catering Setup: Coordinate and set up beverages and catering for meetings, including placing orders, arranging delivery, and ensuring timely and accurate setup and cleanup.
• Travel Arrangements: Assist with booking travel and accommodations for staff and guests, including flights, hotels, ground transportation, and itinerary management.
• Mail, Filing & Administrative Tasks: Receive, sort, and distribute incoming mail and packages. Maintain filing systems (physical and digital) and support general administrative tasks such as data entry, document preparation, and supply inventory.
• Office Support: Provide additional administrative support to office staff and leadership as needed, including calendar management, event coordination, and special projects.
• Stocking the Pantry and Supply Closet: Monitor and replenish office pantry and supply closet to ensure all necessary items are well-stocked and organized.
• Assist the Office Manager with Event Planning: Support the Office Manager in planning and executing office events, team gatherings, and special functions.

• Salary Range: 
• Estimated base salary range for this position is: $50,000-$75,000. Employees may also be eligible for an annual discretionary incentive compensation award. Actual base salary may vary based upon, but not limited to, relevant skills, experience, qualifications, and geographic location. 

• Qualifications
• 1-3 years of experience in a receptionist, front desk, or administrative support role (professional services or finance industry experience preferred)
• Exceptional interpersonal and communication skills; able to interact with all levels of staff and visitors with professionalism and discretion
• Strong organizational skills and attention to detail; able to manage multiple priorities efficiently
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and conference room scheduling tools
• Ability to work independently and as part of a collaborative team
• High energy, reliability, and a positive, can-do attitude

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Hybrid Workplace
• Free Food & Snacks
• Wellness Resources